These briefs are tuned for C-level travelers and investment teams who need certainty on the ground. Every article includes on-the-ground steps, vehicle pairings, and risk controls you can hand to an EA or chief of staff.
Shanghai - PVG / SHA
PVG vs. SHA: Executive Airport Transfer Checklist
Arrival sequencing that prevents lobby waits. We set bilingual signage at customs, stage Mercedes E / S or Maybach based on principal rank, and preload hotel contacts so the driver bypasses front desk delays.
- PVG: allow 25-35 minutes to clear immigration with standard lanes; add VIP meet & greet for flights landing 18:00-22:00.
- SHA Hongqiao: shorter walks; align pickup at Gate 9 (T2) to avoid rideshare congestion.
- Board-level: send tail-number or flight number for proactive delays; chauffeur waits airside signage if permitted.
- Billing: USD only; invoice provided for CFO reconciliation.
Best for: board arrivals, investor diligence trips, inbound leadership summits.
Hong Kong to Shenzhen
Hong Kong to Shenzhen Dual-Plate Limousine Playbook
Keep chairpersons online across Huanggang, Shenzhen Bay, or Liantang. Dual-plate Mercedes V-Class / Alphard / Rolls options with onboard Wi-Fi, eSIM support, and corridor-specific scheduling.
- Checkpoint timing: Huanggang is fastest 11:00-16:00; Shenzhen Bay smoother 20:00-23:00 departures.
- Document control: pre-verify passport, visa, and invitation letters; carry print + digital copies.
- Luggage planning: specify count/weight; Alphard fits 3 pax + 3 standard suitcases comfortably.
- Contingency: mirrored vehicle staged on Hong Kong side for relay if border traffic spikes.
Best for: board shuttles between Central, Qianhai, Futian, or Nanshan HQs.
Guangzhou - Shenzhen - Yiwu
Factory Visits Without Lost Time
Multi-stop sourcing days engineered around dock access, permit windows, and cafeteria traffic. One dispatcher controls all timing while bilingual chauffeurs coordinate with factory reps.
- Route design: cluster Nansha / Panyu visits before 16:00; schedule Bao'an / Longhua after 11:00 to avoid shift change jams.
- Vehicle pairing: V-Class or Buick GL8 for samples and catalogs; sedan shadow car optional for principals.
- Comms: real-time WhatsApp updates; drivers keep supplier contacts to signal delays.
- Safety: factory PPE reminders and visitor badge pre-registration to skip gate queues.
Best for: sourcing heads, investment teams, and quality auditors.
Shanghai - Shenzhen - Guangzhou
Board Meeting Roadshows That Stay on Schedule
We mirror fleet standards in each city so principals never step into an unfamiliar setup. Dispatch holds a single itinerary with tower access notes, security contacts, and backup ETAs.
- Scheduling: 90-minute blocks with 20-minute buffer between towers; adjust for rain or expo traffic.
- Vehicle standards: Mercedes S / BMW 7 for principals, V-Class for staff, with bottled water and Wi-Fi.
- Protocol: driver dress code and greeting language per principal preference; no unrequested conversation.
- Compliance: plate numbers shared with building security ahead of time; NDA available for sensitive visits.
Best for: IPO roadshows, lender meetings, and quarterly board rotations.
Canton Fair / Expo
Canton Fair Ground Transport Control Plan
Hall A/B entry is congested; we stage chauffeurs at least 75 minutes before meetings and use satellite drop/pick points to avoid gridlock.
- Badges: coordinate pickup at hotel concierge the night prior; keep photocopies in-vehicle.
- Arrival windows: target 09:00-09:30 entrances; avoid 12:00 exits unless necessary.
- Meals: reserve nearby hotel lounges for private lunch meetings; car remains on standby for silent calls.
- Payment: fixed day-rates with overtime hourly; receipts in English for finance teams.
Best for: exhibitors, procurement leads, and cross-functional leadership teams.
Risk / Compliance
Risk Controls for VIP Ground Transport
Board-level travel demands clear protocols. We combine verified IDs, discrete routing, and encrypted payment links so you stay compliant with corporate policy.
- Identity: drivers verified with ID and license on file; shared securely with the EA or chief of staff.
- Routing: pre-cleared hotel and tower entry points; secondary routes for weather or police checks.
- Payment: Stripe-hosted payment links; no card details stored; invoices issued in English.
- Privacy: no data sharing; trip details cleared from devices after completion.
Best for: CFOs, legal teams, and principals who require documented controls.
Security
Armored Vehicles and VIP Protection Protocols
When principals require additional assurance, we deploy discreet armored sedans with vetted drivers and optional close protection - coordinated quietly through one dispatcher.
- Vehicles: armored sedans with subdued exterior; no logos; privacy glass.
- Protection: plainclothes advance team available for tower and hotel access.
- Routes: primary and secondary routes pre-cleared with timing buffers.
- Confidentiality: NDAs available; minimal data retained post-trip.
Best for: principals traveling with sensitive materials or during public events.
Itinerary Design
Investor Week: Shanghai and Shenzhen Itinerary Template
A five-day flow that keeps investors on time between towers, tech parks, and hotels while mirroring vehicle standards in both cities.
- Day 1-2 Shanghai: PVG arrivals, Lujiazui towers, evening briefings in Xintiandi.
- Day 3: early SHA/PVG to SZX or HKG; dual-plate transfer to Futian/Nanshan.
- Day 4 Shenzhen: Qianhai and Nanshan HQs; evening return staged near Houhai.
- Day 5: optional Guangzhou swing for supplier visits; CAN or SZX departure.
Best for: partner meetings, LP visits, and diligence weeks.
Meet & Greet
VIP Meet & Greet and Airport Concierge in China
Airside or landside assistance that accelerates arrivals through PVG, SHA, HKG, SZX, and CAN with signage, porter handling, and direct driver handoff.
- Signage: bilingual nameboard at arrivals; optional logo-free for discretion.
- Porter: baggage handling and cart readiness; escorts through customs when available.
- Hand-off: chauffeur and concierge coordinate on your WhatsApp thread.
- Billing: bundled or itemized line items for finance clarity.
Best for: board arrivals, trade show delegations, and family offices.
